Exhibitor planner

  • Your WTM London 2019 planner

    Find tasks and deadlines to complete before the event in November, to ensure you have the best experience as an exhibitor. Click the icons to download calendar reminders, email us, or learn more.


    Download your Digital Planner Now

  • August

  • Available Now
    Ensure your company profile and contact details are correct on the Exhibitor Portal
    MSH

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    Available now
    Book flights and accommodation – Plan your stay with HotelMap
    MSH & SS

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  • 2nd August
    Stand Plans (Space Only) deadline.
    MSH
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    12th August
    Full payments are due for stands
    MSH
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  • 19th August
    Exhibitor News – FREE promotion - All we need is one page on a launch of a new product, service, or development. This is promoted online prior to WTM London, via social media channels and during the event in a hard copy magazine MSH & SS
    Find out more
    Available now
    Take advantage of Sponsorship Opportunities available at WTM
    MSH & SS
    Find out more
  • Available now
    Organise Visa applications if necessary
    MSH & SS
    Find out more
  • September

  • 9th September
    Visa applications – If you require a Visa, you can simply request this in the Badging section within the Exhibitor Portal. This will be available once badging is live.
    MSH & SS
    Find out more
  • 13th September
    Indigenous Catering price discount deadline – Please submit your applications for Indigenous Catering by this date to avoid late fees.
    MSH & SS
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    20th September
    External Catering deadline – Applications after this date will not be accepted.
    MSH & SS
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  • 24th September
    Download your e-badges – Main Stand Holders can view/monitor or order Exhibiting Partner Badges status via their badging section in the Exhibitor Portal
    MSH
    Find out more
    Available from September: 'Invite your Clients' – With ‘Invite your Clients’, you will receive your own unique voucher code. Simply send the code to up to 250 clients via email and welcome them to your stand on exclusive by-invitation-only Monday.

    MSH & SS
    Find out more
  • 27th September
    Indigenous Catering deadline - Please note applications after this date will not be accepted.
    MSH & SS
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    Available from September
    'Connect Me' – Our new meetings organiser, book your meetings in advance with potential new and current clients to have a successful experience at WTM London 2019. Please note - you need to register for a badge first before accessing the system.
    MSH & SS
    Find out more
  • October

  • 3rd October
    Official WTM London Event Guide deadline – Please ensure your company profile and contact details are up-to-date in the Exhibitor Portal. This profile will be used for your entry in the Event Guide. Please register your sharers as well to ensure they are featured in the Event Guide too.
    MSH & SS
    Find out more
  • 3rd October
    Additional shell Shell Scheme Accessories and Packages deadline - Contact Freeman to order your stand packages and any extras including furniture, electrical and graphics. MSH

    Find out more

    3rd October
    Space Only Electrical Orders - Orders made after this date will incur additional charges MSH

    Find out more
  • 7th October
    If you want to host a function or reception in a private room at WTM London, contact geoffrey.shipgood@reedexpo.co.uk Launching a new product or service? Book a Press Conference now - contact julia.newbound@reedexpo.co.uk. Book early to avoid disappointment.
    MSH & SS
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    7th October
    Last chance to submit your Media Diary of Events via the Exhibitor Portal (to be distributed to the media)
    MSH & SS
    Find out more
  • 7th October
    Last chance to enquire an Interview Wall slot and take advantage of the WTM London branded Interview Wall in the International Media Centre. These are given on editorial merit
    MSH & SS
    Find out more
  • 21st October

    Last chance to submit Stand Presentation Form/ Festival Evening Form - This is for live music, events or presentations on your stand. Refer to the Exhibitor Manual and Exhibition Timetable for further information MSH

    Find out more
    16th October
    Order your onsite services including IT & Telecoms, Rigging, Cleaning & Waste and Piped Services by this date to avoid a surcharge
    MSH
    Find out more
  • 28th October

    Download your e-badge – Print and take it to WTM London to ensure fast track entry MSH

    Find out more
    29th October

    Deadline to register any new Sharers MSH

    Find out more
  • November

  • 1st November
    Purchasing additional badges – Last chance to purchase any badges over your free allocation
    MSH
    Find out more
    4th November
    WTM London 2019 opens its doors for business!
    MSH
    Find out more

  • Press Packs - Make sure to deliver your press packs (20-30 recommended) to the International Media Centre located on the show floor from Sunday (from 13.00) before the show opens to ensure Media pick
    MSH & SS
    Find out more
    Post WTM London
    Make the most of your attendance at WTM London and follow up leads obtained from the event
    MSH & SS
    Find out more
  • Need more help?

    Whether you need to order more furniture, hire a room or speak to the team, find out more below.

    Official Suppliers & Partners

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